Speaker Guidelines

For Speakers

Keep the number of slides to a minimum and follow the assigned presentation slots. Please stop when signaled to do so by the Chair.
Users of Windows/PC should assure compatibility of their presentation with the MAC system used at the lectern.
Personal laptops should not be used unless under unavoidable conditions.
No videos will be recorded.
Question periods, thanks and acknowledgement of the speakers will take place during the session or after completion of the session, so please stay until the session ends.

Basic presentation requirements

Presentation format: PPT.doc or PPT.docx.
MAC-compatible presentation.
Please take steps to compress any videos.
Each slide should be concise, uncluttered and readable from a distance; include only key words and phrases for visual reinforcement. Avoid lengthy text.

AV Set up

Basic AV setup will be provided: laser pointer, cordless mike, desktop mike, basic sound system.
If you have any audio/video to be played, they should be checked in with the AV team 24 hours before your presentation.
Upload your presentation at least 3 days before traveling to the conference venue.

Go to the presentation upload site and upload your presentation slides.

Use the email address you provided when submitting your abstract. Once logged in, follow the instructions on the screen.
You can also email the presentation to the designated conference email ID.
All presentations will be downloaded to your session room on the day of your presentation.
The presentations will be loaded prior to your session with the name "first name_last name and date / session".

OR upload your presentation at the registration desk:

It is recommended to upload your presentation 3 days before the conference start date. If you are unable to send it, you can always upload your presentation (save the presentation on a USB Flash drive) at the lectern during the break preceding your scheduled presentation. The USB Flash drive will be scanned before transferring the presentation to the presentation folder.
Once you have completed your presentation it will be permanently removed. (Optionally it may be selected for the presentation library maintained by USG.)

Considerations for PC Users [create on PC then move to Mac]

Appropriate extension usage: use .PPTX, .PPSX if saving from PowerPoint 2007/2008/2010/2011 format or use .PPT or .PPS if saving to an earlier-version format or saving from an earlier version.
Copy the media file to the folder where the PowerPoint file is, and only then insert it; otherwise links to most media files will break.
AVI or MPEG are better choice files for videos or sounds; don't use WMV (Windows Media Player).
Usage of fonts: Arial, Times New Roman, Courier and Symbol are best presented on MACS.
Don't squeeze your text into placeholders: Text rendering on PC vs MAC (font substitution) can cause your squeezed text to get cut off by text boxes.

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United Scientific Group